Guidelines

Mail to Personal Workstations

If someone wants to have their E-mail delivered to their own personal workstation (as distinct from delivered to a server machine and then read off the server by the workstation), then

The machine MUST have a postmaster account, which must not be redirected off to another machine.
Machine should be on and running 24 hours * 365 days.
E-mail MXs should be
1. machine itself
2. department host
3. mx.cc
"addhost" registration MUST include name and phone number of responsible person to contact in case of emergencies.

SMTP servers for Personal Workstations

Various machines send SMTP mail to a "smart host" for further delivery. This includes such things as PCs and Macs that are running POP mail clients.

If the machine is at Clayton, suitable SMTP servers include:

smtp.cc.monash.edu.au / 130.194.1.8, 130.194.1.9
silas.cc.monash.edu.au / 130.194.1.100
vaxc.cc.monash.edu.au / 103.194.1.1, 130.194.1.23

If you are at Caulfield, a suitable SMTP server might be cronus.cc.monash.edu.au / 130.194.32.97 . At Gippsland, a suitable SMTP server might be giaeb.cc.monash.edu.au 130.194.208.4 .

If your department runs a host machine, it could also be a suitable SMTP server for you. Talk to your local network administrator.

Creating a Self-Maintaining Mailing list

The Computer Centre runs an automatic mailing list management system accessible as mailserv@cc.monash.edu.au. To get a list of the commands it accepts, send help in the body of a mail message to mailserv@cc.monash.edu.au.

To create your own mailing list:

Choose a name for for the mailing list. At Monash, mailing list names normally have a hyphen in them, as in word-word or word-l.
Make up a one paragraph description of the mailing list for the "List-of-Lists" file. Include things such as mailing list purpose, maintainer and the list submission address. At this stage the list submission address will be list-name@vaxc.cc.monash.edu.au.
Optionally make up a file to be sent as a Welcome message when a new person subscribes to your mailing list.
Decide if you need to control who can send to the list, e.g. open access, "members only", or specify a moderator.
Decide if you also want to have administrative control over who can subscribe to the list, e.g. anyone can subscribe, you have to subscribe them, or anyone can subscribe and you can un/subscribe them.
Send the above information to listmanager@cc.monash.edu.au

The full documentation on all the possible options available when configuring PMDF mailing lists is in PMDF SYstem Manager's Guide section 6.1.1, also available online here.

Full info on mailserv access control is also available online here.

Giving Mailing lists nice names

Mailing lists shouldn't have machine-specific e-mail addresses, for the same reasons that people shouldn't have machine-specific e-mail addresses.

You should ask you local postmaster to add your new mailing list to their Name Router tables.

Then, your new mailing list can be known as list-name@group.monash.edu.au .