gmail

Many academic email services are now contracted out through gmail. This page includes some tips for academics forcibly migrated from pine.

Hack your gmail

Set up filters to sort mail without missing something important
1. Create a new label called AAA. This label will serve as a second inbox of sorts. Create other labels for mail that you want to keep, but that you don't want cluttering your inbox. This may include mail sent to your email address and/or mail sent to important lists that you're on.

2. Set up filters to make sure that all important email is labeled AAA. Do not Mark as Read and do not Skip Inbox. To create a new filter, click on the little gear icon on the top-right. Click "Settings>Filters and Blocked Addresses."

3. Set up other filters to send clutter-mail to appropriate labels. Do not Mark as Read but do Skip Inbox. Now if you get a piece of mail sent to you and sent to some list that you generally want to ignore, the mail will be saved in AAA, even though it's removed from your inbox. On the other hand, if you get mail from some clutter-list, but it is not sent to anything flagged for AAA, it will not be saved to AAA.

4. To view your (important) unread mail, type "label:aaa is:unread" in the search window. To view all important mail, type label:aaa.

5. Periodically, compare your Inbox with label:aaa. They should be mostly the same except for the occasional email sent to you and a clutter-mail list, which is gone from the inbox, but rescued by AAA. Or, if you are on a mailing list that you forgot about, mail could end up in Inbox but not AAA.

6. Check through your clutter-mail labels periodically to make sure you're flagging everything for AAA that you want to flag.

What are the settings for Monash/gmail mail clients?
IMAP server: imap.gmail.com
Port: 993
Security: SSL/TLS
Username: name@monash.edu
SMTP server: smtp.gmail.com
Port: 465
Security and username as for IMAP.

How do I view only my undread messages? Type "is:unread" in the search box.

How do I view only my undread messages that are in my inbox (but not in other labels)? Type "is:unread is:inbox" in the search box.

Archiving vs. delting: Archived messages are viewable by clicking on "All mail" on the left-side panel.

Access your Monash email from you iphone:
Select Settings>Mail,Contacts,Calendars>Add Account
Select Google.
Fill in the details of your Monash email account.

Back to Resources